University of Illinois AIChE Constitution

Updated Spring 2013

Preamble

The name of this organization shall be the University of Illinois at Urbana-Champaign Student Chapter of the American Institute of Chemical Engineers and known simply as the American Institute of Chemical Engineers (AIChE). Here within, any mention of the "Chapter" and the "University" shall be in reference to the above said organization and university respectively. Any mention of the "Board" shall be in reference to the chapter's officer board as outlined in Article II, Section A.

Mission Statement

  • Facilitate communication and interactions between students and the Chemical Engineering Department
  • Provide relevant networking opportunities and promote the professional development of all engineering students
  • Initiate interactions with other chemical engineering students
  • Positively impact the University of Illinois and the surrounding community through service and mentorship

The objectives and responsibilities of this chapter shall be:

  • To promote the professional development of its members through its programs and via relations with its own student members, faculty, with other Student Chapters and with the parent body, the American Institute of Chemical Engineers.
  • Establish a professional standard of conduct and draw its members from those who subscribe to this standard.
  • Provide an organization that promotes the wider recognition of engineering as a profession.
  • Provide forums where its members may meet with their colleagues to discuss mutual interest and problems.
  • Publish a newsletter to create greater awareness of our activities and the chemical engineering profession.

Article I: Membership

Section A: Eligibility

All members of the Chapter must be either undergraduate or graduate students enrolled within the University.

There are two grades of membership in the Chapter: Paid and Paid Active Membership. Paid Active membership shall require the payment of yearly dues and the fulfillment of 6 membership points within two tiers of points on a semesterly basis. Paid membership shall require only the payment of yearly dues.

Section B: Member Benefits

Paid members of the Chapter shall receive the following benefits:

  • Opportunity to participate in Chapter sponsored activities
  • Voting privileges in elections
  • Access to test files

Members achieving Paid Active status shall receive all the benefits of a paid member including but not limited to the following:

  • Eligibility for Chapter awards, recognitions and scholarships
  • Eligibility to run for chapter office
  • Eligibility to attend national and local conferences
  • Given priority in Chapter sponsored events

Section C: Member Points and Dues

Yearly dues of $10 are charged by this Chapter to aid in covering the Chapter's operating expenses. Chapter officers are exempted from paying dues and are awarded active membership status.

Membership points below shall be earned with the participation in various events that this Chapter sponsors with the point value of each event at the discretion of the officer board.

The points described above are divided into two tiers. For a paid member to become a paid active member, they must have at least three Tier I points and three Tier II points. These tiers are defined as follows:

Tier I: Professional Development

  • Attendance at general body meetings
  • Attendance at a corporate sponsored event (e.g. tailgate, picnic, sport social)
  • Attendance on a plant trip
  • Attendance to professor lunches or progressive dinners
  • Participation in EOH as a project member or leader
  • ChemE Car team participation
  • SAChE program participation
  • Committee participation*
  • Attendance at the National or Regional AIChE Conference*

Tier II: Personal Development

  • Giving a REAChE Presentation
  • Attendance to service events
  • Participation in the host program
  • Attendance at Maringa sister chapter events
  • Attendance at social events
  • Participation in Intramurals
  • Participation in the Mentor Program
  • Volunteering for Engineering Council (ESLC, SITE, EOH)
  • Committee participation*
  • Attendance at the National or Regional AIChE Conference*

*Points awarded for the attendance at the National or Regional AIChE Conference can be considered either Tier I or Tier II points, but not both.

Membership points will be accumulated during the course of each semester to define active membership status for that semester. Membership points will be reset to zero at the beginning of each semester.

If the executive board makes changes or additions to the distinction between the two types of membership in terms of requirements, criteria and benefits shall be disclosed to the general body.

Article II: Chapter Organization

Section A: Officer Board Positions

The administrative and policy-making responsibilities of the Chapter are vested in an officer board to serve the entire academic year consisting of the following positions in order of succession:

  • President
  • External Vice President
  • Internal Vice President
  • Treasurer
  • Secretary
  • Social Chair
  • Society Representative
  • Philanthropy Chair
  • Intramurals Chair
  • ChemE Car Chair
  • Engineering Open House Chair
  • Technology Master
  • Regional Conference Chair
  • Freshman Representative

The President, External Vice President, Internal Vice President, Treasurer, and Secretary will comprise the Executive Board. The Executive Board will meet at least every two weeks during the school year in order to facilitate and evaluate the Chapter's progression towards its goals.

The officer board, by vote of ¾ of the officer board members, has the power to extend its membership by creation of a new and clearly defined officer position. Each new position may be constitutionally defined by a subsequent addition of an amendment to this constitution. The removal of an executive board position shall constitute a repetition of the above process and is effective on the final day of the semester during which the vote is made.

Section B: Eligibility

All officer board members must be undergraduate ChBE majors in good standing at the University, unless less than two undergraduate ChBE majors run for a position. At that time it is open to all undergraduate students in good standing with the University. Transfer students that have completed all ChBE transfer requirements may run as ChBE majors. All officer board members must also hold the membership grade of paid active membership immediately prior to running for office. If a candidate has five points by the time he/she is running for office, he or she will be allowed to run for office if the officer completes the sixth point by the end of the semester.

If an officer will be absent for a semester during the time that they would serve on the board, they are ineligible for any position.

In addition to the requirements set further in the previous paragraph, the Chapter president must also have held an executive board position prior to election to the office of president or be nominated to run by the Executive Officer Board. In the case when less than two executive board members run for the office of president, any member of the officer board shall be eligible. In the case when no candidates who seek the office of president fulfill the above requirements, presidential requirements shall only be defined as in the previous paragraph.

The Freshman Class Representative must be a freshman.

The position of ChemE Car Chair must be filled by someone who has been on ChemE Car Team previously.

The position of Regional Conference Chair must be filled by someone who has previously been in that position or has been active on the committee.

Section C: General Officer Responsibilities

Each officer shall be required to maintain a binder and computer disk containing all typed correspondences, informational publications, records of events and all other records of his/her activities. This binder shall also include all event assessment forms that he/ she completed during his/her term. This record shall be transferred to the new officers before the end of the academic year to facilitate the transfer of administrations. The Chapter shall provide any supplies that Board members require in fulfilling their duties. Each officer is also endowed the power to form a committee to assist with the responsibilities of a position. Each officer shall be also responsible for maintaining office hours in the AIChE office and attending all relevant chapter events barring conflicts. Each officer shall also follow all procedures and rules as outlined by the AIChE Officer Handbook.

For a current officer to be eligible to run for office again, he/she must obtain 3 Tier I points and 3 Tier II points each semester that he/ she is in office. Additionally, each officer must participate in two service events as determined by the philanthropy chair. If an officer is unable to attend two service events, he/ she must coordinate with the philanthropy chair to work out alternative arrangements. Throughout the school year, each officer is required to participate in either ChemE Car or the Mentor Program. During the spring semester, each officer is required to participate in Engineering Open House to some capacity—this could be participating in a group, mentoring a group, volunteering for the Chapter’s EC requirements, or helping the EOH chairs with setting up/ taking down EOH exhibits.

Section D: Committee Involvement

Any officer may organize and lead a committee if it is beneficial to the chapter. Committee formation must be proposed to the executive board and approved by majority rule, then introduced to the officer board and approved again by majority rule. Committees may be structured at the discretion of the officer in charge. The President of the chapter serves as an ex-officio member on all committees within the chapter. The requirements of the committees are as follows:

  • Members may serve on only one committee within the chapter. This promotes more member involvement
  • Officers may not serve on any committee with the exception being the Maringa Sister Chapter committee
  • Committees must be useful to committee members and the organization, or the committee will be dissolved by the Executive Board in conjunction with the committee head

Maringa Sister Chapter Committee

Maringa is the AIChE sister chapter located in Maringa, Brazil. The sister chapter program is present to foster international communication in Chemical Engineering and help to improve both chapters. This committee is not tied to any set officer position. The committee will follow the following guidelines:

  • The President and Freshmen Representative must be active members on the committee
  • The head of the committee will be chosen through an election and voting process from within the previous years committee

Section E: President

The following shall be the responsibilities of the President during his/her term:

  • Act as the chief executive officer of the chapter
  • Execute the rules and laws of the Chapter as established by the constitution
  • Preside over all general body meetings
  • Serving as an ex-officio member of all other committees
  • Preside over Officer and Executive Board meetings for the purpose of organizing general meetings and other AIChE events
  • Delegate authority and tasks to each of the officers in an organized and fair manner
  • Oversee and maintain the proper registration of the organization with all appropriate organizations within the University and the University itself
  • Maintain the goals of the Chapter to the best of his or her abilities and to encourage the other officers to do likewise
  • Maintain the AIChE e-mail account
  • Serve as a representative for AIChE to the faculty or correspondence with industry (that does not overlap with the office of External Vice President)
  • Plan the regional and national conference trips in conjunction with the External Vice-President
  • Preside, along with the Treasurer, over the overall allocation of the organizations money and the compilation of an itemized budget
  • Veto any distribution of the organizations funds that the President deems inappropriate.
  • Veto any event that is held in the name of AIChE if the event is deemed as harmful to the organization
  • The President shall be notified of all publications, flyers, and letters that bear the AIChE logo or that represent the organization in due time before they are published. The President can halt the distribution of any such document(s) if deemed that the document(s) is not representative of the organization.
  • Should an individual be required to account for responsibility in any legal or criminal affairs involving the Chapter as a whole, the president is to be held responsible.
  • Work with the ChBE Undergraduate Advisory Board in order to help with the ChBE Department as a whole
  • Serve as an active member of the Maringa Sister Chapter Committee
  • Take on the responsibility of any vacant officer position and have the power to delegate duties associated with the position to other officers

Section F: External Vice President

The following shall be the responsibilities of the External Vice President during his/her term:

  • Assisting the President in the performance of his or her duties and shall preside at meetings in the absence of the President
  • Maintaining contact with corporations regarding the organization of general body meetings, funding requests, plant trips, etc.
  • Acquiring room reservations and any further details required for smooth running of general body meetings including contracting speakers, when necessary, and obtaining any equipment they may require
  • Planning plant trips
  • Planning of regional and national conference trips in conjunction with the President
  • Storing and organizing all external AIChE correspondences

Section G: Internal Vice President

The following shall be the responsibilities of the Internal Vice President during his/her term:

  • Maintaining good relations between the Chapter and organizations within the University
  • Organizing and running the Mentor Program
  • Organizing and running the Host Program
  • Maintaining the Member Informational Packet
  • Maintaining the Officer Handbook
  • Overseeing the revision of the Chapter Constitution at the beginning of the Spring Semester
  • Organizing the distribution of any awards or scholarships that Chapter endorses
  • Working with the secretary in creating end-of-the-semester goody bags for active members
  • Overseeing the updating of officer binders and facilitate officer transitions
  • Organizing office hours and open office events

Section H: Treasurer

The following shall be the responsibilities of the Treasurer during his/her term:

  • Maintenance of all AIChE expense accounts including the Department of Chemical Engineering Account, the Registered Student Organizational Account, and all private accounts
  • Collecting and maintaining a record of due paying members
  • Keeping adequate financial records and permit their inspection by any officer or the Advisor of the Chapter upon request
  • Maintain budgetary records of each officer

To avoid automatic impeachment (See Article V, section B) the treasurer must:

  • Submit the received reimbursement forms within two weeks of receiving them
  • Email the person confirming that the forms were turned in
  • Answer questions and follow up the reimbursement process when it takes longer than usual
  • Deposit checks written to the chapter within two weeks of receiving them

Section I: Secretary

The following shall be the responsibilities of the Secretary during his/her term:

  • Maintaining a membership database that should include all membership information and up-to-date membership points for each potential/current member
  • Maintaining sign-in sheets at all meetings and collecting member points from the officers for their committee members
  • Regularly update the AIChE email account
  • Work with the Internal V.P. in creating end-of-the-semester goody bags for active members
  • Work with the Interval V.P. to organize the membership recognition awards and scholarships, including but not limited to Most Active Member and semester AIChE Scholarships
  • Publicizing all AIChE meetings, socials, and other events by e-mail, classroom announcements and fliers posted throughout Roger Adams Lab, Noyes Lab, and Chemistry Annex per University regulations
  • Upkeep of all display cases and bulletin boards maintained by AIChE
  • Publish a newsletter. The newsletter will highlight the previous month's activities and accomplishments as well as announce upcoming events. The format of the newsletter is left to the chair, but it should be presented in a manner that is professional, informative, and entertaining
  • Email a weekly update to the general body
  • Email a biweekly update to the faculty/ staff in Chemical Engineering
  • Maintain an alumni database to the best of his/her ability
  • Organize AIChE test files and enforcing all AIChE test file policies
  • Organize officer clean up events to keep our office well maintained for officer and member use
  • Organize mid and end-of-semester officer and committee reviews

Section J: Social Chair

The following shall be the responsibilities of the Social Chair during his/her term:

  • Plan and budget for all social events including any picnics, cook-outs, banquets, faculty mixers (all events are to remain non-alcoholic)
  • Promote faculty and student interaction through these events
  • Organize and utilize a committee consisting of volunteers

Section K: Society Representative

The following shall be the responsibilities of the Society Representative during his/her term:

  • Serve as an AIChE Representative to all organizations
  • As an AIChE Representative, report pertinent information to the Board and make appropriate announcements on behalf of AIChE when required
  • Preside over, along with the President, the completion of any forms or application that are related to the organizations stated above, including funding for the National and Regional annual conferences
  • Ensure active participation in E-week, including the formation of teams

Section L: Philanthropy Chair

The following shall be the responsibilities of the Philanthropy Chair during his/her term:

  • Oversee the organization of all AIChE volunteering
  • Preside over the REAChE program
  • Organize the publication of a Technical Elective Guide and Technical Work Survey for the Chapter membership
  • Organize fundraisers for philanthropy events, such as but not limited to Relay for Life

Section M: Intramurals Chair

The following shall be the responsibilities of the Intramural Chair during his/her term:

  • Determining the sports of interest and signing up Chapter intramural teams
  • Recruiting and organizing participants for the games
  • Maintaining the team jerseys
  • Acting as captain or finding a captain for the teams

Section N: Engineering Open House Chair

The following shall be the responsibilities of the EOH Chairs during their terms:

  • Promoting safety through the SAChE program during the school year and helping students complete their SAChE certification
  • Organizing and executing the annual College of Engineering Open House for the Department of Chemical Engineering
  • Organizing projects, project leader, project workers for EOH
  • Attending all Engineering Council (EC) meetings concerning EOH
  • Interacting with EC the Chemical Engineering Department and the College of Engineering on all items pertaining to EOH

Section O: ChemE Car Chair

The following shall be the responsibilities of the ChemE Car Chair during his/her term:

  • Organize a ChemE Car team to compete at National and Regional conferences
  • Work with faculty to acquire lab space and necessary equipment
  • Report to the officer board monthly on the progress of the team
  • The chair must have been on the ChemE Car Team in the past
  • Work with the Regional Chairs to organize the regional ChemE Car Competition in 2015

Section P: Technology Master

The following shall be the responsibilities of the Technology Master during his/her term:

  • Maintaining and updating the AIChE homepage
  • Organizing and updating any online communication forums such as Facebook groups/page, Twitter, LinkedIn, etc…
  • Overseeing any technological challenges encountered by the Chapter
  • Work with the Regionals Chairs on any conference website needs

Section Q: Regional Conference Chair

The positions of Regional Conference Chair is a temporary board position between the ratification of this constitution through the end of the Spring 2015 semester when the conference has been executed and an officer report has been filed for future reference. The following shall be the responsibilities of the Regional Conference Chair during his/her term:

  • Planning and executing the AIChE North Central Regional Student Conference 2015
  • Setting up and running a committee to oversee the event
  • Presenting monthly updates at officer meetings to inform the board of planning and committee progress
  • Writing a report each semester on all activities that will be given to the President and the Faculty Advisor
  • Organize ChemE Car competition for regional conference
  • Schedule speakers, panels, and workshops from both corporate and student perspectives
  • Organize the regional conference career fair
  • Secure funding through the department and corporate sponsorship program by working with the EVP and President
  • Organize the research paper and poster competitions and collect submissions
  • Work with the Technology Master on creating a website
  • Prepare all internal shirts, logos, publicity, and hand outs for the event
  • Executing the welcome mixer, tours, jeopardy, and banquets
  • Work with the department and university to secure room requests for the event, hotel accommodations, and shuttles for other chapters

Section S: Freshman Class Representative

The following shall be the responsibilities of the Freshman Class Representative during his/her term:

  • Organize freshman only events
  • Announce AIChE events in chemistry and ChBE classes
  • Must be an active member of the Maringa Sister Chapter Committee

Article III: Elections

Section A: General Information

The fall and spring academic semesters at the University of Illinois shall be the operating academic semesters for the Chapter. The semester begins on the first day of instruction and concludes on the final day of examinations. General elections for positions on the officer board shall take place within one month before the conclusion of the academic year. Election to a newly created board position must occur during the regularly scheduled elections. A new board position may not be created and filled during the course of an operating semester. Barring vacancy, the officer board roster on the final day of an elective operating semester shall remain unchanged until the final day of the next operating semester.

Special elections are deemed necessary if an officer board position has been vacated and shall operate in the same manner as to be described for general body elections. Special elections will be held as necessary. For special elections held at the end of the fall semester (in preparation for the spring semester), any current paid active member is eligible to run for the position. In the case that a special election is required before the end of the semester (in the case that an officer resigns or is impeached), only those members who were paid active members in the previous semester, who were part of the leaving officer���s committee, or who are nominated by the leaving officer or President are eligible to run.

Section B: Voter Eligibility

The membership, as determined from a week prior to elections, includes paid members of the Chapter. Only the membership is entitled to vote and each member may only cast one vote for each position except for the election of the EOH Chairs in which three votes may be cast.

Section C: Election Application & Publicity

Written applications will be taken up to two weeks before the Election Day and an individual may apply for, but not hold, a maximum of three officer positions. Applications will request the applicant's name, address, telephone number, year in school, email address, relevant experience data, and a chance for the applicant to submit a brief statement of their choice. For each application, candidates will be required to obtain the signature of the current officer in the position.

One week prior to Election Day, all applications submitted will be compiled alphabetically and by position and be made available to the membership for viewing. Late applications will be integrated into the other applications as needed up to three days prior to elections but will be marked as late. Copies of the complied applications will also be available on the day of election for viewing.

Announcements of elections shall be made through flyers, and e-mailings of general body members. A copy of the Constitution and By-Laws of the chapter will be made available to candidates prior to the election. Printed ballots will be made prior to the elections.

Section D: Election Supervision

The highest-ranking non-eligible officer shall preside over all electoral meetings and processes following the outlined restrictions below. No member of the membership outside the officer board is entitled to participate in the operation of the elections. The three highest-ranking board members not eligible for election shall be responsible for distributing, collecting, and counting of the ballots and shall be referenced to as "voting officials." If no such board member(s) exist, the highest-ranking board member(s) who are not candidates for that particular election shall fill the vacancy. No candidates shall be allowed to participate in the distributing, collecting, and counting of the ballots for their own elections. Voting officials shall not tally the ballots for their respective position.

Section E: Voting Process

The voting process shall be followed as outlined below. The order of election shall follow the order of succession as outlined in Article II: Section A. This order will be flexible to accommodate candidates placing a special request at least three days prior to elections in the case where their order of preference for the positions of interest do not follow the order of election.

Candidates will be allowed to speak on their own behalf in alphabetical order. Speeches will be limited to a time of 2 minutes for an Executive Board position and 1 minute for the remaining Officer Board positions. Candidates will then be asked to leave the electoral room. Supportive comments from the audience only will be taken (unless the President or voting officials, feel it is imperative that a bad trait be expressed). "Pros" will be limited to three per candidate per position. The officer presiding over elections will not be allowed to "pro" a candidate. Also, the voting official tallying the votes for any given position will not be able to present a supportive comment for that particular position.

All elections shall be decided by secret ballot and based on majority vote. If a nominee receives a majority of those voting, the election is complete and the nominee is considered elected to the board position for the following academic year (two operating semesters). If more then 3 candidates are running for the same office and one candidate does not receive a majority of the votes, a runoff vote will be held with the top two candidates. Candidates will not be allowed to speak again prior to the re-vote. In the case of a tie in a runoff vote, the presiding executive board, minus the said candidates, shall break the tie via a secret ballot. Floor nominations shall only be taken in the situation where no individuals run for a position, but successful nominees must still meet candidate eligibility rules as stated in earlier. A recount of a vote shall be taken then at least two nominees request the recount.

Any officer positions not filled during regularly held elections can be filled at future general body meetings following voting procedures outlined above.

The election process for the position of Freshman Representative will be operated in a different fashion. Applications for the position of Freshman Representative will be accepted at the beginning of each school year. The top applicants, as chosen by the President and the previous year���s Freshman Representative will be invited for an interview. After the interviews���which are conducted by the President and previous Freshman Representative���the Freshman Representative will be selected. If desired, a Freshmen Committee can be formed from two of the other applicants that were interviewed for the position.

Section E: Voting Process

The voting process shall be followed as outlined below. The order of election shall follow the order of succession as outlined in Article II: Section A. This order will be flexible to accommodate candidates placing a special request at least three days prior to elections in the case where their order of preference for the positions of interest do not follow the order of election.

Candidates will be allowed to speak on their own behalf in alphabetical order. Speeches will be limited to a time of 2 minutes for an Executive Board position and 1 minute for the remaining Officer Board positions. Candidates will then be asked to leave the electoral room. A two minute discussion of the candidates’ relative merit will then take place among the voting populace with a strong recommendation that current officer board members speak on behalf of candidates they feel are especially qualified or unqualified. At the end of the two minutes, ballots will be turned in and counted, and the candidates will be asked inside the room with the winner announced.

All elections shall be decided by secret ballot and based on majority vote. If a nominee receives a majority of those voting, the election is complete and the nominee is considered elected to the board position for the following academic year (two operating semesters). If more than 3 candidates are running for the same office and one candidate does not receive a majority of the votes, a runoff vote will be held with the top two candidates. Candidates will not be allowed to speak again prior to the re-vote. In the case of a tie in a runoff vote, the presiding executive board, minus the said candidates, shall break the tie via a secret ballot. Floor nominations shall only be taken in the situation where no individuals run for a position, but successful nominees must still meet candidate eligibility rules as stated in earlier. A recount of a vote shall be taken then at least two nominees request the recount.

Any officer positions not filled during regularly held elections can be filled at future general body meetings following voting procedures outlined above.

The election process for the position of Freshman Representative will be operated in a different fashion. Applications for the position of Freshman Representative will be accepted at the beginning of each school year. The top applicants, as chosen by the Executive Board and the previous year’s Freshman Representative will be invited to make a speech before the officer board. Applications of the top applicants will be available to view by the officer board at least one week before the election. After the speech there will be a two-minute discussion on candidates and then a secret ballot with the winner chosen by majority rule. In the case of no majority vote the election will proceed as described above for yearly elections.

Article IV: Finances

The funding for the activities of the Student Chapter of AIChE is obtained through the Department of Chemical Engineering, Engineering Council, company grants, SORF funds (when available), fundraisers and membership dues of $10. Money is not solicited until ample time is given for companies to offer such gifts. The Department of Chemical Engineering contributes the largest sum and is the ultimate source when all other options have been explored.Engineering contributes the largest sum and is the ultimate source when all other options have been explored. Funding for philanthropy can be done through fundraisers, corporate sponsorship, or the Department of Chemical Engineering.

Article V: Impeachment

Section A: Normal Impeachment

If an officer board member is found to be acting in their position in a way which may be defined as extraordinarily detrimental to the objectives of the Chapter or to be guilty of crimes and/or misdemeanors or fail any requirements set forth in Article II, the Chapter may begin procedures for impeachment amongst the officer board. A formal impeachment of an officer may be rendered through the signing of a majority of officer board members to a written statement detailing the causes for impeachment or by a similar petition signed by �� of the membership of the Chapter.

To remove an impeached board member from a board position, the signing board members must present the impeachment statement to a general meeting of the membership and receive 2/3 majority vote from the membership in favor of removal from the position. The vote shall be done through secret ballot. The membership in this case includes all officer board members and both paid and paid active members. The impeached board member shall be informed of the impeachment with adequate time before its presentation, and allowed to speak against the impeachment at the event and is allowed to vote. Impeached board members unwilling to speak against impeachment shall submit a resignation and thereby be removed from the officer board position, thus creating a vacancy.

Section B: Automatic Impeachment

Due to the nature of the position, the treasurer and only the treasurer, may be subject to automatic impeachment. For the treasurer to avoid automatic impeachment, he/ she must follow all guidelines set forth in Article II, and must also adhere to the following rules. The treasurer must:

  • Give a written receipt to each person who turns in reimbursement forms
  • Submit the received reimbursement forms within two weeks of receiving them
  • Email the person confirming that the forms were turned in
  • Answer questions and follow up the reimbursement process when it takes longer than usual
  • Deposit checks written to the chapter within two weeks of receiving them
  • In the case that someone turns in reimbursement forms that cannot be accepted due to the nature of the purchase (e.g. alcohol) the treasurer must explain verbally and through email why the reimbursement cannot be accepted.

To assist the treasurer, he/ she is allowed to establish arbitrary deadlines for reimbursements relative to when the expense was incurred. In addition, the treasurer is allowed two strikes against these guidelines. Upon the third strike, the automatic impeachment will begin.

Upon determination that the treasurer has had three strikes, the treasure is automatically impeached, and a special officer meeting will be called to address the issue. The President will explain what the circumstances surrounding the strikes/ impeachment, and the treasure will be given a chance to explain him/herself. Following this, the officer board will vote on the impeachment via secret ballot. This vote is to reverse the impeachment. A positive vote with a 2/3 majority will reverse the impeachment, bringing the treasurer back into office. With any less than 2/3 majority, the impeachment shall not be reversed and this decision shall be final.

Article VI: Maintenance of Constitution

All officer board members shall maintain a copy of the current Constitution. Any Chapter member may request a copy of the Constitution from any board member. A signed, up-to-date copy of the constitution shall be kept on file in the Chapter's office and with the University RSO office at all times.

It shall be the policy of the Board to review the Constitution and Bylaws at the beginning of the spring semester and propose any changes to the general body. The Internal Vice-President along with the President shall facilitate the revision process and administer the adoption of changes made to the Constitution.

Article VII: Amendments to the Constitution

Any member of the Chapter may propose amendments to the Constitution at any regular general body meeting. Petitions signed by at least 1/5 of the current members must accompany amendments.

All proposals shall be reviewed by the officer board and with 2/3 majority vote by the board, the proposal shall be brought before the membership. Adoption of an amendment shall be by three-fourths vote of all paid members attending a regular general body meeting. All approved revisions and amendments to the constitution shall take effect the semester following the acceptance vote.

Article VIII: Ratification

This constitution shall become law of the Chapter upon ratification. Proposed changes to the constitution shall be advertised to the general body and presented at a general body meeting. Successful ratification shall entail the approval of 2/3 of current Board members and by three-fourths vote of all paid members attending a regular general body meeting. Members unable to attend the voting session shall be allowed to review the proposals and cast their vote up to one week prior to the meeting. This constitution recognizes the validity of previous by-laws and constitutions, the validity of all officer elections that were completed previous to ratification, and general University guidelines and policies.