SCS Receiving, Mail Room, Copy Services and Fixed Asset Inventory

School of Chemical Sciences Receiving / Mail Room COVID-19 Response:

Facility Hours (Effective 7-13-2020): 8:30am-12:00pm and 1pm-4:30pm (Monday-Friday)

Ship Outs: Accepted 8:30am-2:00pm (Monday-Friday)

Key Issue / Returns: 8:30am-12:00pm (Monday-Friday)

  • Keys will be issued by APPOINTMENT ONLY.
  • Please see the Keys and Swipe Card Access section below for issue and return procedures.

Please note:

  • Only one (1) non-Receiving staff person in the mailroom or receiving area at a time.
  • Masks are required and 6-ft. physical distance protocols must be observed.
SCS Receiving / Mailroom staff


Lori Sage-Karlson
217 333-3257

29A Roger Adams Lab

Keys and Swipe Card Access

Appointment is required for keys to be issued.


Procedure for requesting keys: 

  • Only faculty or departmental staff can request keys.
  • Key Requisition Form (pdf) must be filled out and emailed to by the PI or departmental staff member.
    • NOTE: If using Firefox, you must download the form and open with Acrobat, as Firefox does not support fillable forms in-browser.
  • SCS Receiving staff will contact the student directly to set up an appointment to pick up the requested key(s).
  • Physical (hard-copy) key request forms will not be accepted to minimize in-person contact. 


Procedure for returning keys

  • During Business Hours: 
  • After Hours: 
    • Put the key(s) into a sealed envelope with your first and last name and NetID.
    • Drop the envelope into the Key and Form Drop Box outside of the Receiving Office at 29 Roger Adams Lab. 

*Large Groups: To order lock or lab changes, email the building, room, and all other required information to in advance of need.

Copies, Binding, Faxes, Etc.

NOTE: As of 8/17/2021: Allow a minimum of 48 hours for all copy jobs.
Emergency requests will be reviewed to determine if we are able to accommodate during normal hours of operation.

Ship Outs

DEADLINE:  2:00pm Daily (Monday-Friday)* 

FedEx and UPS packages must be on the Ship Out Shelf in the hallway outside Receiving no later than 2:00pm in order to be shipped out same day.  

Shipout Form (pdf) (Use Chrome or Edge; fillable forms not supported by Firefox)

  • A physical delivery address is required. No PO boxes accepted.
  • The university, institution or company name must be included for all applicable recipients.
  • Phone numbers must include area and/or country code.
  • REQUIRED for ALL international shipments: Contact name, Phone number, Email address
  • RECOMMENDED for all international shipments: Provide information for TWO contacts. The exception is if only documents are being sent.
  • Direct questions to (Questions must be addressed and package with completed form delivered to Ship Out Shelf by 2:00pm in order for package to be shipped out same day.)

*Inclement weather and other unforeseen circumstances may affect FedEx and UPS pick-up times.