- Get an estimated repair Quote from the Vendor.
- Use Reaction to create a Purchase Request, include the Quote, and state that the amount is an estimate. SCS Procurement staff will work with UI Purchasing to get a Purchase Order (PO) issued.
- Once you have a PO from the SCS Procurement staff, schedule repair/ship item to vendor for repair and reference the PO number.
- The vendor evaluates the cost of repair and possibly issues a revised Quote.
- If applicable, send revised Quote to the Business Office at scs-procurement@illinois.edu (please reference the Reaction Purchase Request number in your email).
- Vendor performs the repair.
- Vendor sends an invoice to the University for the amount of the revised Quote.
- What if the Quote proves to be too low? --> Advise SCS Procurement staff (scs-procurement@illinois.edu) as soon as possible for the PO to be modified
- What if the Quote proves to be too high? --> No action needs to be taken as the vendor should only invoice for actual costs, and POs cannot be reduced.
Contact scs-procurement@illinois.edu with questions on this procedure.